DATE: Dec. 11, 2003
TO: All paper presenters (both panels and posters), ISA convention, Montreal
FROM: Tom Volgy, Executive Director, ISA
RE: Your papers

Dear Colleague,

Once more, congratulations for your participation at our annual convention in Montreal. This conference constitutes the largest number of requests in ISA's history for participation on the program, and we had to turn away hundreds of applicants this year.

I need, however, to bring your attention to two important matters, one of which is a change in our procedures. First, it is a requirement of the association that all paper givers actual write a paper, and make that paper available to the membership. Failure to submit an actual paper violates our rules, and those in violation will not likely be invited back to future conferences.

Second, ISA's Governing Council decided last year that, starting with the Montreal conference, we will no longer have a paper room. Instead, we are requiring all paper givers to submit their papers electronically. These papers will then be posted for us by a third party, and made available for free to ISA's membership on its own web page.

Therefore, we need you to submit your paper electronically, and as soon as it is available. In order to submit it online, you will need to go through the following, simple steps:

1) go to http://archive.allacademic.com/publication/isa_index.php
2) Click on Log In in the upper left menu.
3) Enter user name and password.
        a) your username: this is the complete e-mail address you submitted to
the program organizers when you applied to get on the Montreal program;
        b) your password: your password is isa2004.
4) Click Administer Publications from the upper left menu if your abstract has not been posted already (if your abstract is in the archive, you may skip this step).
5) Click on Paper or Poster Title (this appears near the bottom left of the screen).
6) Fill in the fields (authors, title, keywords and abstract), browse your HD for your paper, and upload the paper.
7) Click Edit/Save Publication
8) Log Out from upper left menu.

If for any reason you absolutely will not submit your entire paper electronically to us, you may submit instead an abstract of your paper, including an e-mail address where people can contact you for the entire manuscript. However, and either way, it is a requirement of the association that a written paper be available to the participants. 

You do not need to Log-In to browse or search the archive, you may use the search menu in the upper left corner of the All Academic web page to search by topic or author.

Accepted Formats: Papers will be accepted for archival in 9 formats: any version of MS Word, any version of WordPerfect, RTF, LaTex, Postscript, PDF, ASCII text, Powerpoint, and Excel. Up to three supporting files will also be accepted for each conference proceeding. Word and WordPerfect users: internal macros will not be run during the conversion process in order to stop macro viruses. PDF files should have all fonts embedded in the PDF file. All uploaded files should not be password protected. Password protected files will not be able to be fully text indexed or converted to PDF.

If you have trouble accessing the Archive or completing the web-based submission process, please contact technical support at isa@allacademic.com. For non-technical questions, contact ISA at isa@u.arizona.edu. 

Of course, it is still your obligation to provide copies of your paper, electronically or in hard-copy form to the other participants on your panel, including the discussant(s) and the chair. If you wish to bring hard copies to the conference in addition to the electronic process, you may wish to do so, but you are under no obligation to do so.

Thank you for your attention to this matter.

I look forward to seeing you in Montreal.

With best regards,

Tom Volgy